Every RFQ, quoted the same day

Plyxl reads each request for quote, drawing and all, and prepares the quote from your price list, your past quotes and your customers’ deals. You check it, and it goes from your own inbox. Backed by Y Combinator.

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An RFQ lands in sales@northgatefab.com
Received 9:14am Quoted 9:40am Usual turnaround 2 to 3 days

Quoting eats the week.

Every RFQ means finding the drawing, last year’s quote, today’s steel price and the routing, then building it again in Excel. By the time it goes out, the buyer has heard from two other shops.

Mon9
Tue10
Wed11
Thu12
Fri13
8am9101112pm12345
Stand-upShop floor
Quote: Corbel CM-118Re-cost after rev B
Lunch
Quote: Pinecrest liners12 SKUs from Ariba
Call: Brightwater
Chase steel pricing3 suppliers
Shop floor
Quote: Talon spacersFind the 2023 job
Purchasing
Quote: Kessler frameWeld hours guess
Call: Halvorsen
Lunch
Re-quote BrightwaterNew volumes
Stand-up
Quote: Halvorsen 2291Drawing, rev C
First article
Follow up on 9 quotesDidn’t get to it
Quote: Corbel againQty breaks
Call: Pinecrest
Shop floor
Quote: NorthwindBudgetary
Quoting Customers Everything else An estimator’s week, for illustration
What a good salesperson or estimator costs$120,000
Share of their year spent building quotes× one third
Spent on spreadsheets, every year$40,000

That’s one person. It doesn’t count the follow-ups that never got sent, or the orders that went to whoever answered first. Put in your own numbers further down.

RFQ in. Order out.

Six steps your team does by hand today. Plyxl prepares each one the way you already do it, and a person says yes.

1 Collect

Every request, in one place.

RFQs, reorders, changes and questions arrive in your Gmail or Outlook, attachments and all. Plyxl reads each one and puts it on Today, sorted by what it needs from you. Newsletters and notices are left alone.

2 Read

It reads the attachments, not just the email.

A drawing, a parts list or a PO attached to the email is read with it, as a PDF, a picture or a spreadsheet. Plyxl marks exactly what it took from where.

  • When something it needs is missing, it writes the question to the buyer
  • It flags what looks off, like a revision that changed since your last quote
3 Price

Priced from your list, your quotes and your deals.

Each line starts at your price list, at the quantity break the order reaches. A part that isn’t on your list gets what this customer was last quoted, then what anyone was. Then the customer’s standing deal comes off.

  • Every price says where it came from, with the arithmetic
  • A part nobody has priced is left empty, never guessed
4 Send

From your inbox, in the same conversation.

Press Enter and the quote goes from your own Gmail or Outlook, as a reply to the buyer’s email, with a link to see it in full and accept it. It’s held a few seconds with Undo first.

5 Follow up

No quote goes quiet.

A quote with no answer after three days comes back with a short follow-up already written. When the buyer replies, Plyxl reads the reply with everything before it, so a changed quantity comes back re-quoted.

6 Close

When they say yes, the job is already written.

The buyer accepts on the link, or just replies “go ahead”. The quote is marked won, and the job for production is written from the quote’s own lines, ready for your Trello board.

It learns from the quotes you’ve already sent.

Give it your price list and the quotes you’ve sent, as a spreadsheet or the PDFs themselves. Plyxl works out how you price, shows it to you in plain steps, checks itself against what you really charged, and asks about what it can’t see.

0

past quotes read, from a quote log and 14 PDFs

How Northgate pricesLearned from Northgate-price-list-2026.xlsx, Quote-log-2025.csv
  1. Starts fromYour price list412 prices
  2. ThenQuantityBreaks at 100, 250 and 500
  3. LastCustomer deals2 customers

81% of 1,240 past quote lines come out the same.

Halvorsen pays about 5% under your list on 46 past lines. A standing discount?

Something’s wrong? Correct any step in your own words, and your words win.

No change to your processRequests still arrive where they do today, and quotes still go from your own inbox, in your name.
Set up on a callWe load your price list and past quotes with you, and you correct what it got wrong before anything goes out.
Better with every quoteA price you type is remembered for the next quote, and every quote you send is history it prices from.

Every reply lands back on the quote.

Plyxl keeps each conversation together. When a quote goes quiet, a follow-up is written. When the buyer changes something, it’s quoted again. When they say yes, the job is ready. Each one waits for your yes.

Your numbers, not ours.

Put in what quoting costs you today. Every line on the right is your input times one assumption we state underneath, so you can check the math yourself.

Our assumptions. Checking a quote Plyxl drafted takes 20 minutes. Quoting the same day and following up on every quote wins you 2 more of every 100 you send. A working year is 2,080 hours.

What quoting costs you, per yearUpdated as you move
Hours spent quoting today
Hours spent checking Plyxl’s drafts
Time back, at what that person costs
Revenue from extra orders won
Gross profit on those orders
Worth to you, each year
$0

Works where you already quote.

Plyxl reads requests where they already arrive, learns from the files you already keep, and hands won jobs to your production board. Nobody moves their data.

Reads requests from

The inbox your buyers already write to.

Gmail Outlook PDFDrawings and parts lists JPGPhotos and scans Excel and CSV Shopify, Etsy and Amazon order emails

Learns from

The files you already keep.

Price lists CSVQuote logs PDFQuotes you’ve sent

Hands jobs to

Where the shop picks them up.

TrTrello

Your ERP, your costing sheet or your store? Tell us on the call. We’re connecting them in the order customers ask.

Questions, answered.

Something else? Write to team@plyxl.com and a founder will get back to you.

What does Plyxl do?

It handles the work between a request arriving and the job going to production. It reads the RFQ and anything attached, prices each line from your price list, your past quotes and your customers’ deals, sends the quote from your inbox when you say so, writes the follow-ups, and writes up the job when the buyer says yes.

Can’t we just do this with ChatGPT or Claude?

You can get a draft. You won’t get your price: your list and its quantity breaks, what this customer paid last time, and the deal they’re on. Plyxl prices from those, shows where every number came from, and leaves a part it doesn’t know empty instead of making one up.

Do we have to change how we quote?

No. It learns from the price list and quotes you already have, and shows you how it thinks you price, step by step. Anything it got wrong, you correct in a sentence. Quotes still go from your own inbox.

What about custom or engineered-to-order work?

Today Plyxl prices from price lists, past quotes and customer deals. A line it can’t match is left empty for your estimator, with the request and drawing already read. Pricing from a costing calculator isn’t built yet; we’re building it with the first shops who need it.

What do you need from us to start?

The inbox your RFQs arrive in (Gmail or Outlook), your price list, and the quotes you’ve already sent, as a spreadsheet or the PDFs. We set it up with you on a call, and you correct what it got wrong before anything goes out.

Will it send anything without asking?

No. Every quote, follow-up and reply waits for your yes, and every send is held a few seconds with Undo.

Is our pricing data safe?

Your data is kept separate from every other company’s and only used to prepare your quotes. The AI model that reads it doesn’t store it or train on it.

How much does it cost?

It depends on how many RFQs you quote. We’ll work it out on a call with your own numbers from the calculator above, and if it doesn’t pay for itself, we’ll tell you.

Send us your hardest RFQ.

We’ll quote it with your pricing and send it back within a day. If it isn’t one you’d send, you’ve lost nothing.

Drop an RFQ or drawing here PDF, DXF, STEP, Excel or a saved email. Or .
PDFRFQ.pdf
Got it. We’ll send your quote within a day.
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